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docs: update organizing notes using notebooks doc

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Abdullah Atta
2023-10-03 14:42:54 +05:00
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docs/help/contents/organizing-notes/organize-notes-using-notebooks.md
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@@ -4,7 +4,13 @@ title: Notebooks
# Organizing notes with notebooks
Notebooks consist of topics where you can add/create and edit your notes.
Notebooks are a quick and easy way for multi-level notes organization. Starting from v2.4.7, topics are now optional in Notebooks and notes can be put directly under a notebook.
If you are coming from Evernote, you can think of Notebooks as "Evernote Stacks" & topics as "Evernote Notebooks". However, keep in mind, that there is a key difference:
> "Evernote Stacks" do not allow putting notes directly under them i.e., a Stack is just a collection of Notebooks and nothing else.
In Notesnook, one note can belong to multiple notebooks & topics. This allows for very flexible organization structures. For example, an author can "link" the character list to all the chapter topics instead of duplicating it for each chapter. Similarly, a user can link common notes between multiple topics without the need for any duplication.
## Creating a notebook
@@ -98,87 +104,78 @@ Notebooks consist of topics where you can add/create and edit your notes.
# [Desktop/Web](#/tab/web)
1. Go to `Notebooks` and open a notebook
2. Open the topic in which you want to add a note
3. Click on the ![Three dot button](/plus-button-desktop.png) button on top right corner
4. Start writing in editor to create a note in the topic
2. Click on the ![Three dot button](/plus-button-desktop.png) button on top right corner
3. Start writing in editor to create a note in the notebook
# [Mobile](#/tab/mobile)
1. Go to `Notebooks` and open a notebook
2. Open the topic in which you want to add a note
3. Click on the ![Three dot button](/plus-button-desktop.png) button on bottom right corner to open the editor or just **swipe from right to left** to open editor
4. Start writing in editor to create a note in the topic
2. Click on the ![Three dot button](/plus-button-desktop.png) button on bottom right corner to open the editor or just **swipe from right to left** to open editor
3. Start writing in editor to create a note in the notebook
---
> info
>
> Once a note is added to a notebook, it's references will show on top of the note in the list. Clicking on it will take you to the topic.
> Once a note is added to a notebook, you will see its path on top of the note in the list. Clicking on it will take you to the respective notebook/topic.
>
> ![Notebook reference on a note](/notebook-ref.png)
## Adding a note to a topic
## Linking an existing note to a notebook/topic
# [Desktop/Web](#/tab/web)
1. Right click on a note
2. Select `Add to Notebook(s)`
3. Select the notebook and topic in which you want to add the note
4. Click "Finish" to add the notes to the topic.
5. You should now see the notebook/topic below the note title. You can click on it to navigate to the topic directly.
2. Click on `Notebooks` > `Link to...`
3. Select the notebook or topic you want to link the note to (you can select multiple)
4. Click `Done` to save your changes.
# [Mobile](#/tab/mobile)
1. Press the ![Three dot button](/three-dot-button.png) button
2. Press on `Add to notebook` button.
3. Select the notebook and topic in which you want to add the note.
4. Once done, swipe down to close the sheet.
5. You should now see the notebook/topic on the top left side of the note. You can click on it to navigate to the topic directly.
1. Tap the ![Three dot button](/three-dot-button.png) button
2. Tap on `Link Notebooks` button.
3. Select the notebook or topic you want to link the note to (you can select multiple)
4. Click the `Save` button at the top right corner to save your changes.
---
> info
>
> In Notesnook a single note can exist in multiple Notebooks and topics. However a note shows at most only one reference on top.
> In Notesnook a single note can exist in multiple Notebooks and topics. However, a note will show only one reference on top.
## Adding multiple notes to a topic
## Linking multiple notes to a notebook/topic
# [Desktop/Web](#/tab/web)
1. Hold `Ctrl` key and click on the notes you want to select
1. Hold `Ctrl` key and click on all the notes you want to link
2. Right click on selected notes
3. Click on `Add to notebook(s)`.
4. Select the notebook and topic in which you want to add the notes
5. Click "Finish" to add the notes to the topic.
6. You should now see the notebook/topic below the note title. You can click on it to navigate to the topic directly.
3. Click on `Notebooks` > `Link to...`
4. Select the notebook or topic you want to link the note to (you can select multiple)
5. Click `Done` to save your changes.
# [Mobile](#/tab/mobile)
1. Long press on a note.
2. Click on `Select` from the `Action bar`.
3. Select notes & press the ![Three dot button](/plus-button-desktop.png) button in top header
4. Select the notebook and topic in which you want to add the notes
5. Once done, swipe down to close the sheet.
1. Long press on a note to enter multi selection mode.
2. Tap on all the notes you want to link to select them
3. Tap the `+` button in top header
4. Select the notebook or topic you want to link the note to (you can select multiple)
5. Click the `Save` button at the top right corner to save your changes.
---
## Remove note from a topic
## Remove note from a notebook/topic
# [Desktop/Web](#/tab/web)
1. Right click on a note
2. Select `Add to Notebook(s)`
3. The notebooks in which the note exists will appear green. Click on the notebook to expand topics
4. Click on the topics in notebook from which you want to remove th note
5. Click "Finish" to save changes
2. Click on `Notebooks` in the context menu
3. Click on the notebook/topic you want to remove the note from
# [Mobile](#/tab/mobile)
1. Press the ![Three dot button](/three-dot-button.png) button
2. Press on `Add to notebooks`
3. The notebook(s) in which the note exists will appear green. Press on a notebook to expand topics
4. Tap on topics you want to remove the note from
5. Once done, swipe down to close `Add to notebook(s)` sheet
2. Click on `See all linked notebooks`
3. Long press on the notebook or topic you want to removve the note from
---
@@ -189,14 +186,14 @@ Notebooks consist of topics where you can add/create and edit your notes.
1. Go to `Notebooks` and open the notebook from which you want to delete a topic.
2. Right click on the topic
3. Click on `Delete` to delete the topic.
4. Select whether you also want to delete the notes inside this topic.
4. (Optional) Select whether you also want to delete the notes inside this topic.
# [Mobile](#/tab/mobile)
1. Go to `Notebooks` from side menu and open the notebook from which you want to delete a topic.
2. Press the ![Three dot button](/three-dot-button.png) button to open `Topic properties` sheet
3. Press `Delete topic`
4. Select whether you also want to delete the notes inside this topic.
4. (Optional) Select whether you also want to delete the notes inside this topic.
---
@@ -208,7 +205,6 @@ Notebooks consist of topics where you can add/create and edit your notes.
2. Right click on the notebook
3. Click on `Move to trash`.
4. Select whether you also want to delete the notes inside this notebook.
5. Notebook will be kept in trash for 7 days after which it will be permanently removed.
# [Mobile](#/tab/mobile)
@@ -216,6 +212,5 @@ Notebooks consist of topics where you can add/create and edit your notes.
2. Press the ![Three dot button](/three-dot-button.png) button.
3. Press `Move to trash` to delete the topic.
4. Select whether you also want to delete the notes inside this notebook.
5. Notebook will be kept in trash for 7 days after which it will be permanently removed.
---